The purchaser may request to cancel the draft purchased by him and ask for refund of money. For cancellation of a draft the following points should be kept in mind:
a) On receipt of application along with the demand draft for its cancellation the signature of the application is verified from the original application form and the genuineness of the Demand Draft is examined.
b) Before the draft is cancelled it is ascertained that no Duplicate Draft has been issued.
c) If the date of issue of the draft is much earlier, consent of the payee in writing should be obtained.
d) If the draft is in favour of a company, semi-government body or government official, consent of
the payee in writing is essential.
e) If the draft has been negotiated, the draft should not be cancelled.
f) The signatures of officer on the draft should be crossed but in no case torn, and the draft be marked “Cancelled”. A note in respect of cancellation should be made in the draft issued Register and on the application.
g) The cancelled draft should be attached to debit voucher along with the request letter of the purchaser.
h) In case of cancellation of a DD, payment procedure would be Dr. HO General a/c drawee branch
& Credit Payee.
i) The drawee branch must be advised about the cancellation of draft through copy of Debit advice, second copy to be sent to Head Office and the third one to be kept with the debit voucher.